The COVID-19 Experience in Sunnyvale

About the Project

The purpose of this project is to collect and archive the stories of Sunnyvaleans living through the COVID-19 pandemic for digital exhibition in the future. The project would not be possible without your contributions. 

• Submissions will be archived in a digital collection to be featured in a digital exhibition
• Selected submissions may be published on our blog (heritageparkmuseum.org/blog) and promoted on our website and social media platforms
• You retain the rights to your story
• Submissions considered for publishing will not be edited for content but may be revised to meet user requests for data omission or for clarity. 
• Submissions that are obscene, sexually explicit, or violent in nature will not be approved for publishing or archival use. 

Privacy and Intellectual Rights

All stories submitted will be archived; some stories may be published or “highlighted.” The Sunnyvale Historical Society and Museum Association (SHSMA) retains copyright to all other aspects of the project, including but not limited to design, functionality, and images, and the right to decide, based on user agreement, whether a story can be published. 

• Information can be submitted anonymously (but some information is required) 
• Only share information that you or the original author is comfortable sharing with SHSMA staff and err on the side of providing information that you or the original author is comfortable sharing publicly.
• Information will only be used for its stated purpose in accordance with this Privacy Policy.

Information We Collect:

Personal Data

Data that is personally identifiable may be collected upon submission. Although you retain the right to determine how much personal information is shared, please don’t share information that you don’t want shared either with SHSMA or publicly.

Personal data collected includes:

• Name
• Age
• Email

Your email addressed will not be shared with anyone outside of SHSMA.

Anecdotal Data

Anecdotal data is information you submit in telling your story (descriptions about your living location, family, or other vaguely identifiable information). 

• When is the story taking place [date] *
• The connection to Sunnyvale
• What Sunnyvale locations [neighborhood or street] *
• Any identifiable or non-identifiable information included within the submitted story or media submitted with the story (user includes information voluntarily with the right to change names to protect identity)

Children’s Online Privacy Protection Act (COPPA)

COPPA requires that we inform parents and legal guardians about if and how we collect, use, and disclose personal information from children under 13 years of age. 

• Only those over the age of 13 may submit
• Stories submitted by authors under the age of 18 will not be published for five (5) years

How we use your information

• Stories, photographs, audio:
  • Photographs, images, audio clips, or quotes from stories may be used for marketing purposes
  • Nothing will be shared without your consent
• Emails will not be shared; they will only be used for communication purposes
  

How information is shared

• Information is only shared with your consent
• Information will only be used for archival, digital exhibition, and marketing purposes; it will not be sold or disseminated for any other purpose
• Your information may be shared in the following ways:
  • Social Media
  • Our website, heritageparkmeuseum.org
  • As part of a collection (“The COVID-19 Experience in Sunnyvale”)
  • As part of an exhibit
  • Our blog, heritageparkmuseum.org/blog

The Sunnyvale Historical Society and Museum Association retains the right to change or update this policy at any time. Updates or changes will be posted here.

For questions or concerns, please email info@heritageparkmuseum.org